Medical office cleaning contracts in your area priced before you bid
Janitorial sends medical office cleaning contracts from clinics, dental offices and specialty practices in your service area to your feed, each with square footage, frequency, the after-hours window and a monthly price range already calculated. A 5,000 sq ft practice cleaned five nights a week prices at about 1,450 to 1,700 USD a month in Texas, so you know before the walkthrough whether the account fits your crew.
Commercial and public-sector work only. Cancel any time. Your pricing data stays yours.
Price a medical office cleaning contract
The calculator below opens on the medical office facility type at 5,000 sq ft and five visits a week, the most common request from a primary care or dental practice. Change the cleanable square footage and your state, add floor care or a day porter if the request lists them, and you get labor hours per visit, crew size and a monthly price range. No account needed.
AI bid pricing
Enter the facility details. Get a monthly contract price, a crew plan and a proposal preview.
Results
Monthly contract price
6,000 USD
Price per sq ft0.326 USD
- Low
- Target
- High
- Production rate (sq ft per labor hour)
- Labor hours per visit
- Crew size
- Time on site
- Monthly labor hours
- Labor cost
- Supplies
- Overhead
- Margin
Note on the estimate
The estimate uses general industry ranges for commercial cleaning production rates and wages. On the Pro plan you set your own production rates and wage rates per area, and every price in your account uses them.
Proposal preview
Scope of work
Cleaning schedule
Pricing
- Labor cost
- Supplies
- Overhead
- Margin
- Monthly contract price
Full PDF proposals with your logo are part of every plan.
What medical office cleaning contracts look like
A medical office is cleaned more slowly than an ordinary office, and buyers know it. Every exam room has a table, a sink, a counter and high-touch surfaces that need an approved disinfectant with the right dwell time, and patients judge the practice by the waiting room and the restrooms. That is why the Janitorial pricing engine uses a production rate of 2,200 sq ft per labor hour for medical offices, against 3,000 for open offices.
Most of this work is a five-night account. Practices close between 5 and 7 pm, the cleaner arrives after the last patient leaves, and the building must be ready before staff open the doors in the morning. Some smaller practices and specialty offices with short hours choose three nights a week.
The person who signs is almost never a physician. In a private practice it is the practice manager or office manager. In a group or a hospital-owned outpatient building it is the facilities manager, and in a medical office building with many tenants it is the property manager, who often buys cleaning for the common areas and passes tenant suites to the same contractor. Janitorial shows you requests from all three.
- Exam rooms, procedure rooms and waiting areas are disinfected every visit with an EPA-registered product
- Regulated medical waste and sharps containers stay with the practice and its licensed hauler, not the cleaning crew
- Staff who clean need bloodborne pathogen training, and buyers ask to see the records
- Dental offices add operatory chairs, cuspidor surrounds and sterilization room counters to the scope
Medical office cleaning checklist buyers expect in the scope of work
Practice managers compare bids line by line, and a vague scope is the most common reason a low bid loses. This is the scope most medical office requests describe, and it is the scope the Janitorial proposal builder drafts when you bid on a practice.
| Frequency | Tasks |
|---|---|
| Every visit | Disinfect exam tables, counters, sinks, door handles, light switches, chair arms and check-in counters; clean and restock restrooms; empty trash and recycling (never sharps or red bag waste); damp mop hard floors with a hospital-grade disinfectant; vacuum carpet in offices and corridors |
| Weekly | Dust ledges, frames and equipment surfaces cleared by staff; clean breakroom appliances; spot clean walls and doors near patient areas; detail entrance mats |
| Monthly | High dusting, vents and return grilles; baseboards; spot clean upholstery in the waiting room |
| Quarterly or on request | Hard floor strip and refinish, carpet extraction, interior and exterior glass |
Write the disinfectant, its dwell time and who removes the sharps containers into the proposal. A practice manager who sees that answered on paper does not need to ask, and that alone moves your bid ahead of a cheaper one.
How much do medical offices pay for cleaning?
Most practices pay a flat monthly fee, and the fee follows the labor. With five nights a week, a 3,500 to 15,000 sq ft medical office usually lands between about 1,050 and 7,300 USD a month depending on size and local wages, or roughly 0.32 to 0.45 USD per square foot per month. These are the ranges the Janitorial engine produces with a 22 percent target margin, supplies and overhead included.
| Practice | Frequency | State | Labor hours per visit | Monthly price range |
|---|---|---|---|---|
| 2,500 sq ft | 3 nights a week | Ohio | 1.1 | 450 to 500 USD |
| 3,500 sq ft | 5 nights a week | Texas | 1.6 | 1,050 to 1,200 USD |
| 5,000 sq ft | 3 nights a week | Texas | 2.3 | 900 to 1,050 USD |
| 5,000 sq ft | 5 nights a week | Texas | 2.3 | 1,450 to 1,700 USD |
| 8,000 sq ft | 5 nights a week | Florida | 3.6 | 2,350 to 2,750 USD |
| 12,000 sq ft | 5 nights a week | California | 5.5 (crew of 2) | 4,750 to 5,600 USD |
| 15,000 sq ft | 5 nights a week | New York | 6.8 (crew of 2) | 6,200 to 7,300 USD |
For comparison, a plain 5,000 sq ft office on the same Texas schedule prices at 1,100 to 1,250 USD. The gap of about 350 to 450 USD a month is the extra time exam rooms and disinfection take, and it is the number you defend when a buyer asks why your medical bid is higher than the office quote they got last year.
How much should I charge to clean a medical office?
Charge from labor hours, not from a guessed price per square foot. Divide cleanable square footage by about 2,200 sq ft per hour, multiply by visits per month and your loaded wage, then add supplies, overhead and a 20 to 25 percent margin. For a 5,000 sq ft practice five nights a week in Texas that is about 1,450 to 1,700 USD a month.
How do I get cleaning contracts with medical offices?
Get in front of the practice manager with proof that you clean like a medical vendor, then answer the bid fast. Independent practices hire directly, while medical office buildings and hospital-owned clinics buy through a facilities or property manager. Both reward the same things: trained staff, the right insurance and a clear written scope.
- 1 Get your crew trained. OSHA bloodborne pathogen training for everyone who enters exam rooms, plus training on the disinfectants you use and their dwell times. Keep the certificates ready to attach.
- 2 Carry the insurance medical buyers ask for. General liability, workers compensation and a janitorial bond are the minimum; larger practices and hospital systems often ask for higher liability limits. Ask for the exact limits before you price.
- 3 Walk the practice after hours. You will see how many exam rooms there are, which rooms stay locked and how long the waiting room really takes.
- 4 Write the disinfection protocol into the proposal. Product, dwell time, color-coded cloths for restrooms and patient areas, and who handles sharps and regulated waste.
- 5 Keep the same crew. Practices hold patient records on site and dislike a new face every week. Name the crew lead and say how you cover absences.
- 6 Send the bid the next morning. A clear proposal with a schedule table and one monthly price beats a better one that arrives a week later.
How Janitorial helps you win medical office cleaning contracts
Medical requests arrive in your feed with the details a practice bid needs: square footage, number of exam rooms when the buyer lists them, frequency, service window and the bid due date.
- Contract request feed with email alerts on every plan, filtered to your service area and the facility types you clean, so clinics, dental offices and outpatient suites near you reach you first.
- AI bid pricing that starts from the medical office production rate and your state's labor cost, with every number visible and editable.
- Proposal builder with 3 templates and PDF export with your logo on Starter; on Growth the AI proposal builder drafts the practice scope, the disinfection schedule, a pricing table and terms from the request.
- Price history per facility type on Growth, so you see how your medical prices compare with the bids you won and lost.
- Your own production rates and wage on Pro, so a crew that cleans exam rooms faster than average bids with its real numbers.
Starter is 79 USD a month or 468 USD a year for one service area. Growth covers three areas and adds public-sector requests such as county health clinics.
Medical office cleaning contracts, common questions
Are medical office cleaning contracts available near me?
Yes, when a practice or medical building in your service area posts a request. Janitorial matches every request to the cleaning companies that cover that area and clean that facility type, so primary care clinics, dental offices and specialty practices near you land in your feed with a price range already attached.
How much do medical offices pay for cleaning?
Most medical offices pay a flat monthly fee. With five nights a week, a 3,500 to 15,000 sq ft practice usually pays about 1,050 to 7,300 USD a month depending on size and local wages, roughly 0.32 to 0.45 USD per square foot. Floor care, a day porter and glass cleaning are priced on top.
What training do I need to clean medical offices?
Everyone who cleans exam rooms should have OSHA bloodborne pathogen training and training on the disinfectants used, including dwell times. Buyers often ask for the records, along with background checks. Regulated medical waste and sharps stay with the practice and its licensed hauler, so your crew does not need a waste hauling license.
What insurance do I need for medical office cleaning contracts?
Practices usually ask for general liability, workers compensation and a janitorial bond, and hospital systems often require higher liability limits than a regular office. Ask for the exact limits before you bid and attach your certificate of insurance to the proposal so the practice manager does not have to chase it.
How often do medical offices need cleaning?
Five nights a week is the usual request, because exam rooms, waiting areas and restrooms see patients every day. Small specialty offices with short hours sometimes choose three nights a week, and busy clinics add a day porter for restroom and waiting room checks during patient hours.
Do dental offices count as medical office cleaning contracts?
Yes. Dental practices post requests under the medical office facility type, and the pricing uses the same production rate. The scope adds operatory chairs, cuspidor surrounds and sterilization room counters, so add those lines to the proposal when you bid on a dental practice.
Do medical offices pay to post a cleaning request?
No. Practices, medical building owners and facility managers post cleaning jobs at no cost. Cleaning companies pay a flat subscription, with no per-lead charges and no credits.
Get medical office cleaning contracts in your area
Choose your service area, select medical offices as a facility type and bid with the price already calculated.