Janitorial bid calculator with crew plan, monthly price and proposal preview
Enter the facility type, cleanable square footage, frequency and region, and the janitorial bid calculator builds the estimate the way an experienced estimator does: from labor hours up. You see every step, from production rate to price per square foot, plus a preview of the proposal the numbers produce. No account needed.
Commercial and public-sector work only. Cancel any time. Your pricing data stays yours.
Commercial cleaning bid calculator
Change any value and the result updates, so you can test frequencies, add-ons and margins before you commit.
AI bid pricing
Enter the facility details. Get a monthly contract price, a crew plan and a proposal preview.
Results
Monthly contract price
6,000 USD
Price per sq ft0.326 USD
- Low
- Target
- High
- Production rate (sq ft per labor hour)
- Labor hours per visit
- Crew size
- Time on site
- Monthly labor hours
- Labor cost
- Supplies
- Overhead
- Margin
Note on the estimate
The estimate uses general industry ranges for commercial cleaning production rates and wages. On the Pro plan you set your own production rates and wage rates per area, and every price in your account uses them.
Proposal preview
Scope of work
Cleaning schedule
Pricing
- Labor cost
- Supplies
- Overhead
- Margin
- Monthly contract price
Full PDF proposals with your logo are part of every plan.
How the estimate is built
A cleaning bid is labor first. Everything else in the price is built on top of the hours your crew spends in the building, so the calculator starts there and works up in eight steps.
- 1 Production rate. How many square feet one worker cleans in one labor hour for this facility type. Open offices go fast, restrooms, exam rooms and locker rooms go slowly.
- 2 Labor hours per visit. Cleanable square footage divided by the production rate.
- 3 Crew size. The number of workers needed to finish inside a typical evening service window, so a large building gets a larger crew rather than one person working all night.
- 4 Time on site. Labor hours per visit divided by crew size.
- 5 Monthly labor hours. Labor hours per visit multiplied by visits per week and by the average number of weeks in a month, about 4.33.
- 6 Labor cost. Monthly labor hours multiplied by the wage level for the selected region, including payroll taxes and workers compensation.
- 7 Supplies and overhead. Supplies cover chemicals, liners and equipment wear, plus paper products when you add restocking. Overhead covers supervision, insurance, vehicles and office costs.
- 8 Margin. Your target margin is applied on top of total cost to reach the monthly contract price.
The monthly price divided by the square footage gives the price per square foot, the number buyers and competitors most often compare.
Production rates by facility type
The calculator uses general industry ranges for commercial cleaning. Real rates depend on how dense the space is, how many fixtures it has, the floor types and the condition of the building.
| Facility type | General production range (sq ft per labor hour) | What slows it down |
|---|---|---|
| Office | 2,500 to 4,000 | Private offices, breakrooms, restroom count |
| Medical office | 1,500 to 2,500 | Exam rooms, disinfection protocols |
| Retail store | 3,000 to 4,500 | Fitting rooms, display cleaning, glass |
| School | 2,500 to 3,500 | Classroom density, cafeteria, restrooms |
| Warehouse or light industrial | 5,000 to 10,000 | Office areas and restrooms inside the building |
| Gym or fitness center | 1,800 to 2,800 | Locker rooms, equipment surfaces |
| Bank branch | 1,800 to 2,800 | Teller line, vestibule glass, small footprint |
| Church or place of worship | 3,000 to 5,000 | Nursery, fellowship hall, kitchen |
A worked labor calculation
Take a 20,000 sq ft office cleaned 5x per week at a production rate of 3,000 sq ft per labor hour. That is about 6.7 labor hours per visit. With a crew of two, time on site is about 3.3 hours. Monthly labor hours are 6.7 x 5 x 4.33, about 145 hours. From there the wage level for your region, supplies, overhead and margin turn hours into a monthly price.
How to read the result
The calculator does not give you a single number, it gives you a range.
- Low: the price with a faster production rate and a thinner margin. Use it when the building is simple, the buyer is price driven and the site fits an existing route.
- Target: the price at the middle of the production range and your target margin. This is where most bids should start.
- High: the price with a slower production rate and a fuller margin. Use it when the building is dense, the scope is demanding or the buyer asks for premium service.
If the target price per square foot looks out of line with similar buildings in your area, check cleanable square footage and frequency first.
Cleaning bid calculator add-ons
Add-ons are priced as separate lines, the way buyers expect them in a proposal: paper products and soap, monthly strip and wax, quarterly glass, and day porter hours during business hours.
The proposal preview
Below the price, the preview shows the first page of the proposal the estimate produces: a scope of work with tasks chosen for the facility type, a cleaning schedule for the frequency you entered, and a pricing table with the monthly price and each add-on. In your account, the same estimate becomes a full proposal with your logo, exported as a PDF on every plan and as DOCX on Growth and higher.
From the calculator to live contracts
In a Janitorial account, the same pricing engine runs on every contract request in your service area, so each request arrives with a price range already calculated. Starter includes 100 AI pricing runs per month, Growth 500 and Pro unlimited. On Pro you replace the general ranges with your own production rates and wage rates per area, and every estimate in your account uses them.
Janitorial bid calculator: common questions
Do I need an account to use the calculator?
No. The calculator on this page works without an account. An account adds live contract requests in your area, saved estimates and full proposals with your logo.
Where do the production rates come from?
They are general industry ranges for commercial cleaning by facility type. On the Pro plan you set your own production rates and wage rates per area.
Why does the calculator show a low, target and high price?
Buildings of the same size vary in density, fixtures and condition, so the range shows where a realistic bid can land.
Does the calculator include supplies and overhead?
Yes. Supplies and overhead are separate lines on top of labor cost, and the restocking add-on includes paper products and soap when the buyer wants them in the price.
Is the calculated price a quote for the buyer?
No. It is an estimate for you to review. Walk the building, adjust the inputs to what you see and then send your price in a proposal.
What square footage can I enter?
Any cleanable area between 1,000 and 500,000 sq ft. Enter the area you actually clean, not the total leasable area.
Price live contract requests in your area
Get commercial cleaning contracts with the estimate already calculated and a proposal one click away.