Commercial cleaning proposal drafted from the request, sent the same day
Buyers put your proposal next to two or three others and pick the one that is easiest to trust. Janitorial builds the commercial cleaning proposal for you from the contract request and your price: scope of work, cleaning schedule, pricing table and terms, exported as a PDF with your logo.
Commercial and public-sector work only. Cancel any time. Your pricing data stays yours.
What a commercial cleaning proposal has to do
A proposal is the document the buyer actually approves. The monthly price matters, but the decision usually turns on whether the proposal proves you understood the building. An office manager wants to see that the kitchen and restrooms are covered every visit. A facility director wants staffing, supervision and quality control spelled out. A procurement officer wants every required section in the order the solicitation asked for.
A proposal that says only "nightly cleaning, 4,200 USD per month" forces the buyer to guess. A proposal that lists tasks by area and frequency, shows the crew plan and separates add-ons from the base price can be compared line by line, and that is the one that gets signed.
Cleaning service proposal: the sections buyers read
- 1 Cover letter: one short paragraph that names the facility, the frequency and the start date the buyer asked for.
- 2 Scope of work by area: offices, restrooms, breakrooms, lobbies, hallways, specialty rooms, each with its tasks.
- 3 Cleaning schedule: which tasks happen every visit, weekly, monthly and quarterly.
- 4 Staffing and supervision: crew size, time on site, service hours and who the buyer calls with an issue.
- 5 Quality control: inspection routine, checklists and how missed items are handled.
- 6 Pricing table: the monthly base price and each add-on as its own line, such as restocking, floor care, windows or day porter hours.
- 7 Terms: contract length, start date, payment terms, price adjustment, termination notice and insurance.
- 8 Acceptance: a clear place to sign and date.
Office cleaning proposal: what to add for office buyers
Office buyers care about the parts of the building their people use every day. Spell out kitchen and breakroom care, restroom restocking, high-touch disinfection and trash handling. Describe your key and alarm procedures and how the crew handles confidential areas. If the tenant shares the building, state which common areas are in your scope and which belong to the property manager.
See a proposal preview from your own numbers
The calculator below is preset to an office building. Enter the square footage and frequency, calculate the bid, and the proposal preview fills in the scope of work, cleaning schedule and pricing for that facility type. Switch the facility type and the scope changes with it. No account needed.
AI bid pricing
Enter the facility details. Get a monthly contract price, a crew plan and a proposal preview.
Results
Monthly contract price
6,000 USD
Price per sq ft0.326 USD
- Low
- Target
- High
- Production rate (sq ft per labor hour)
- Labor hours per visit
- Crew size
- Time on site
- Monthly labor hours
- Labor cost
- Supplies
- Overhead
- Margin
Note on the estimate
The estimate uses general industry ranges for commercial cleaning production rates and wages. On the Pro plan you set your own production rates and wage rates per area, and every price in your account uses them.
Proposal preview
Scope of work
Cleaning schedule
Pricing
- Labor cost
- Supplies
- Overhead
- Margin
- Monthly contract price
Full PDF proposals with your logo are part of every plan.
How the Janitorial proposal builder works
Every plan includes a proposal builder. Higher plans draft more of it for you and add the tools a sales team needs.
- Starter: proposal builder with 3 templates and PDF export with your logo. You pick a template, the pricing table fills in from your estimate, and you edit the rest.
- Growth: the AI proposal builder drafts the scope of work, cleaning schedule, pricing table and terms from the contract request, and exports to PDF and DOCX so you can match a buyer's required format.
- Pro: a proposal library with e-signature, so your best proposals become reusable starting points and buyers sign online.
- Enterprise: role-based access and an audit log that records every proposal sent, across all territories.
Because the proposal starts from the same estimate as your bid, the price in the table always matches the labor math behind it.
Commercial cleaning proposal: common questions
Can I add my own logo and company details?
Yes. Every plan exports proposals as a PDF with your logo. Growth adds DOCX export for buyers who want an editable file.
Does the proposal builder write the scope of work for me?
On Growth and higher, the AI proposal builder drafts the scope of work, cleaning schedule, pricing table and terms from the contract request. On Starter you start from one of 3 templates and edit it.
Can I edit everything before I send it?
Yes. Every section is editable, including tasks, frequencies, prices and terms. Nothing is sent to a buyer until you send it.
Can buyers sign the proposal online?
Yes, on Pro. The proposal library includes e-signature, so the buyer can approve the agreement without printing it.
Does the proposal work for government RFPs?
Yes. Export to DOCX on Growth and higher lets you arrange the sections in the order the solicitation requires and add the agency's forms.
Send your next commercial cleaning proposal the same day
Get contract requests in your area and turn each one into a proposal with your logo.