Cleaning proposal examples for the commercial buildings you bid on
A good cleaning proposal reads differently for an office, a clinic and a warehouse. These examples show how the scope, schedule and pricing table change by building type, and Janitorial builds the same structure for your next bid from the contract request and your price.
Commercial and public-sector work only. Cancel any time. Your pricing data stays yours.
Try a cleaning proposal example on your own numbers
The calculator below is preset to an office building. Enter the square footage and frequency, calculate the bid, and the proposal preview fills in the scope of work, cleaning schedule and pricing. Switch the facility type to see how the example changes. No account needed.
AI bid pricing
Enter the facility details. Get a monthly contract price, a crew plan and a proposal preview.
Results
Monthly contract price
6,000 USD
Price per sq ft0.326 USD
- Low
- Target
- High
- Production rate (sq ft per labor hour)
- Labor hours per visit
- Crew size
- Time on site
- Monthly labor hours
- Labor cost
- Supplies
- Overhead
- Margin
Note on the estimate
The estimate uses general industry ranges for commercial cleaning production rates and wages. On the Pro plan you set your own production rates and wage rates per area, and every price in your account uses them.
Proposal preview
Scope of work
Cleaning schedule
Pricing
- Labor cost
- Supplies
- Overhead
- Margin
- Monthly contract price
Full PDF proposals with your logo are part of every plan.
An office cleaning proposal example
An office proposal opens with a short cover paragraph naming the building, the nightly service window and the start date. The scope lists work by area: workstations and offices vacuumed, restrooms cleaned and restocked, breakroom counters and sinks wiped, trash removed. The schedule separates every visit tasks from weekly and monthly work. The pricing table shows one monthly base price, with restocking and floor care as separate lines.
A medical office cleaning proposal example
A clinic proposal leads with infection control. It names the disinfectants used on exam room surfaces, how sharps and regulated waste are left alone, and how the crew is trained for patient areas. The schedule is five nights a week, and the pricing table prices exam rooms and common areas separately so the practice manager can see what drives the monthly number.
A school and warehouse cleaning proposal example
A school proposal covers classrooms, cafeterias, gyms and restrooms, and states background check handling for staff and the summer deep clean window. A warehouse proposal is built around floor area: dust control on offices and break areas, restroom frequency for the shift count, and scheduled floor scrubbing priced per visit. In both, the buyer should be able to find the price of each task group without calling you.
What every cleaning proposal example has in common
- 1 A cover letter that names the facility, the frequency and the requested start date.
- 2 A scope of work by area with tasks and frequencies.
- 3 Staffing, supervision and a quality control routine.
- 4 A pricing table with the base price and each add-on on its own line.
- 5 Terms for contract length, payment, price adjustment, termination notice and insurance.
- 6 A signature block.
Build your own version from the request
Every plan includes a proposal builder, and the price in the table comes from the same estimate as your bid.
- Starter: 3 proposal templates and PDF export with your logo.
- Growth: the AI proposal builder drafts scope of work, cleaning schedule, pricing table and terms from the contract request, with PDF and DOCX export.
- Pro: a proposal library with e-signature, so your best proposals become reusable starting points.
- Enterprise: role-based access and an audit log of every proposal sent.
Common questions about cleaning proposal examples
Can I copy a cleaning proposal example and send it as my own?
Use an example for structure, not for wording. Buyers compare proposals side by side, so each one should name the actual building, the hours and the tasks requested. The proposal builder fills those details in from the contract request.
How long should a cleaning proposal be?
Most commercial cleaning proposals run two to five pages. Public-sector solicitations can require more, in the order the agency asks for.
Should the price be one number or a table?
A table. Show the monthly base price and list add-ons such as restocking, floor care or day porter hours on their own lines, so the buyer can compare without guessing.
Can I export the proposal as a PDF with my logo?
Yes. Every plan exports a PDF with your logo. Growth adds DOCX export for buyers who want an editable file.