Cleaning bid template that prices the job from labor, not guesswork
A cleaning bid is only as good as the number in it. This cleaning bid template lays out the sections a buyer expects and ties the price to square footage, frequency and labor hours, so the bid you send is one you can actually staff at a profit.
Commercial and public-sector work only. Cancel any time. Your pricing data stays yours.
Fill the bid from your own numbers
The calculator below is preset to an office building. Enter the square footage and visits per week, calculate the bid, and the pricing lines fill in. Change the building type and the estimate changes with it. No account needed.
AI bid pricing
Enter the facility details. Get a monthly contract price, a crew plan and a proposal preview.
Results
Monthly contract price
6,000 USD
Price per sq ft0.326 USD
- Low
- Target
- High
- Production rate (sq ft per labor hour)
- Labor hours per visit
- Crew size
- Time on site
- Monthly labor hours
- Labor cost
- Supplies
- Overhead
- Margin
Note on the estimate
The estimate uses general industry ranges for commercial cleaning production rates and wages. On the Pro plan you set your own production rates and wage rates per area, and every price in your account uses them.
Proposal preview
Scope of work
Cleaning schedule
Pricing
- Labor cost
- Supplies
- Overhead
- Margin
- Monthly contract price
Full PDF proposals with your logo are part of every plan.
What a cleaning bid template contains
- 1 Bid summary: the facility, the address, the service days and the requested start date.
- 2 Scope of work: tasks by area, each with a frequency.
- 3 Pricing lines: a monthly base price, then each add-on as its own line.
- 4 Assumptions: square footage, number of restrooms, supplies included or not, and who provides the equipment.
- 5 Terms: contract length, payment terms, price adjustment, termination notice and insurance.
- 6 Acceptance: signature and date.
The assumptions block protects you. If the real building turns out larger than the bid assumed, the bid says what changes.
How to price the lines in a cleaning bid
Start from labor. Estimate production time per visit from the square footage and the building type, multiply by crew wage and burden, then add supplies, equipment, supervision, insurance and margin. Divide by the number of visits to see the per visit cost and multiply out to the monthly figure. Add-ons such as floor care, window cleaning or day porter hours get their own labor estimate, so the buyer can remove one without breaking the rest of the bid.
A bid for a public solicitation
Public bids add forms and a required order of sections. Keep the pricing lines identical to the commercial version, and export to DOCX so you can arrange the document the way the agency asks.
Turn the template into a sent bid
Janitorial estimates the bid from the facility and frequency, then places the result in your proposal.
- Starter: estimates, 3 templates and PDF export with your logo.
- Growth: the AI proposal builder drafts the scope and terms from the request, with DOCX export.
- Pro: a proposal library with e-signature.
- Enterprise: role-based access and an audit log.
Common questions about cleaning bid template
What should a cleaning bid include besides the price?
A scope of work by area and frequency, assumptions about the building, terms, insurance details and a signature block. The scope and assumptions are what let the buyer compare your bid with others.
How do I price add-ons in a cleaning bid?
Give each add-on its own labor estimate and its own line. The buyer can then accept or remove it without changing the base price.
Is a cleaning bid the same as a cleaning proposal?
A bid centers on the price and terms for a defined scope. A proposal adds a cover letter, staffing and quality control. Janitorial produces both from the same estimate.
Can I send the bid as a PDF with my logo?
Yes. Every plan exports a PDF with your logo, and Growth adds DOCX export.