What janitorial appointment setting companies charge
These are the prices appointment setters for cleaning companies publish on their own websites. Where a company does not publish a price, the table says so instead of guessing. Check current terms before you sign, because packages and prices change.
| Company | Published price | How it is sold | Stated terms |
|---|---|---|---|
| Janitorial Appointments | 135 USD per qualified appointment, or 130 USD in a monthly plan | Basic 910 USD a month for 7 appointments, Premium 1,560 USD a month for 12 | Month to month, no charge if a confirmed prospect does not attend, 10 percent off yearly |
| Gatekeepers Group | 150 USD per appointment | 5 for 750 USD, 10 for 1,500, 15 for 2,250, 20 for 3,000 | No setup fee, pay for appointments delivered |
| Janitorial Leads Pro | From 150 USD per exclusive appointment | Packs of 10, 20, 30 or 50 | No long-term contract or setup fee |
| Janitorial Pro Appointments | Not published, call for pricing | Packs of 10, 20, 30 or 50 | Replacement for no-shows under their agreement |
| Abstrakt | Not published | Managed program of calls, email and social outreach | Works for free until promised results are delivered |
| Cleaning in Motion | Not published | Team of callers, consultation first | Not stated on the page |
| Janitorial (request feed, not appointments) | 79 USD a month flat | Subscription per service area | Monthly or yearly, cancel any time |
Sources: each company's own pricing or service page. Janitorial is listed for comparison because it is the alternative model we sell, and it is not an appointment setter.
Pay per appointment, packages and retainers
Almost every janitorial appointment setter uses one of three models, and each one moves the risk to a different side of the table.
Pay per appointment is the cleanest deal for you. You pay only when a meeting with a decision maker is booked, and some agencies waive the charge when the prospect does not show. The published range for cleaning companies sits at 130 to 150 USD. Generalist B2B setters quote a far wider band, roughly 75 to 500 USD per meeting, because they sell into industries with bigger deals.
Packages are pay per appointment with a prepayment. You buy 10, 20 or 50 meetings up front, often at a small discount, and the agency delivers them over weeks or months. The risk is timing. If delivery is slow, your cash sits with the agency while your crews wait.
Retainers are a monthly fee for a calling team, whatever it books. General appointment setting retainers commonly run 2,000 to 5,000 USD a month, and full outbound programs that combine cold calls and cold email often start near 2,750 USD a month. A retainer only makes sense when you can close several new accounts a month and have the crews to staff them.
How much does one signed cleaning contract cost through an appointment setter?
Divide what you spend by the contracts you actually sign. Close rates vary a lot by metro, building type and how good your walkthrough is, so the rates below are assumptions for illustration. Replace them with your own numbers.
| Scenario | Spend | Assumed close rate | Signed contracts | Cost per signed contract |
|---|---|---|---|---|
| 10 appointments at 150 USD | 1,500 USD | 30 percent | 3 | 500 USD |
| 10 appointments at 150 USD | 1,500 USD | 10 percent | 1 | 1,500 USD |
| Basic plan, 7 appointments at 130 USD | 910 USD | 20 percent | About 1.4 | About 650 USD |
| Retainer at 3,000 USD a month, 12 meetings | 3,000 USD | 20 percent | About 2.4 | About 1,250 USD |
| Janitorial Starter for 6 months | 474 USD | Not per meeting | 1 | 474 USD |
A 5 night a week office contract commonly bills 2,000 to 3,000 USD a month, so almost any row pays back inside the first year if the account stays. The real difference is downside. A bad month with a package costs you 1,500 USD. A bad month on a flat subscription costs you 79 USD.
Is appointment setting worth it for a commercial cleaning company?
Appointment setting is worth it when three things are true: you close at least one in four walkthroughs, you have crew capacity to start a new building within two weeks, and your average contract is large enough that 500 to 1,500 USD in acquisition cost is small next to a year of billing. If your close rate is under 10 percent, fix the walkthrough and the bid first, because more meetings will only make each win more expensive.
It is also worth asking which buildings you are reaching. Cold calling finds facility managers who were not shopping. Some of them are happy with their current cleaner and take the meeting to get a cheaper number to show their vendor. That is not the agency's fault, it is how outbound works, and it is why close rates on set appointments swing so widely.
Questions to ask before you pay an appointment setter
- What counts as a qualified appointment? Get the definition in writing: decision maker, building size, current contract end date.
- What happens on a no-show or a wrong contact? Some agencies do not charge, others replace the meeting later.
- Are appointments exclusive to my company? Most cleaning setters say yes. Confirm it.
- How many appointments do you deliver per month in my metro, and how long does a 10 pack usually take?
- Can I set a minimum square footage or facility type, so I do not drive to a 900 square foot office?
- Is there a setup fee, a minimum term or an auto-renewal?
Cheaper ways to get meetings with facility buyers
You do not have to choose between paying 150 USD a meeting and doing nothing. Owners who want to keep acquisition cost low usually mix a few of these.
Answer buyers who are already asking for bids. On Janitorial, offices, medical offices, schools, retail sites and property managers post their cleaning job with square footage, frequency and a bid due date, and it lands in the feed of companies covering that area with a price range already calculated. You are not talking anyone into switching, and the monthly cost stays at 79 USD whether three or fifteen requests arrive. See how the commercial cleaning leads feed works.
Run your own outreach at a fraction of the cost. A list of property managers and office buildings in your metro, a short sequence and a follow-up rhythm can book meetings for the price of software. If you go this way, a cold email tool that writes and schedules follow-ups does most of the typing, and you keep every meeting it books.
Add public work. City, county and school district janitorial RFPs arrive with the scope already written and no gatekeeper to get past. Our guide to winning government cleaning contracts walks through the portals.
For a wider view of lead sources, including Google Local Services Ads and pay per lead services, read what commercial cleaning leads cost.
Where Janitorial fits
Janitorial is not an appointment setter. It is a flat 79 USD a month feed of commercial cleaning requests in your service area, each priced by AI from square footage, facility type, frequency and local labor cost, plus a proposal builder that turns the price into a PDF with your logo. Owners use it next to an appointment setter or instead of one, and compare the two by cost per signed contract after a couple of months. Compare it head to head on our Janitorial Leads Pro alternative page.
Commercial cleaning appointment setting, common questions
How much does commercial cleaning appointment setting cost?
Published prices for cleaning companies run from 130 to 150 USD per booked appointment, usually in packs of 5 to 50 meetings, so the smallest commitment is 750 to 1,500 USD. Agencies that quote only on a call often charge monthly retainers of about 2,000 to 5,000 USD. Compare them by the cost of one signed contract.
Is pay per appointment better than a retainer?
For most small cleaning companies, yes. Pay per appointment ties your spend to meetings that actually happen, and some agencies do not charge for no-shows. A retainer pays for effort, not results, so it only makes sense when you can close several new accounts a month and staff them quickly.
What is a good close rate on set cleaning appointments?
There is no reliable public benchmark, and agency claims are not audited. Plan with a range of 10 to 30 percent, then track your own number over the first 10 meetings, because it depends on your metro, building type and walkthrough. If it is under 10 percent, each signed contract will cost more than 1,500 USD at 150 USD per meeting.
Are janitorial appointments exclusive?
Most appointment setters that serve cleaning companies state that each appointment is exclusive to the company that paid for it. Get that in writing, along with the definition of a qualified appointment and the no-show policy. Request feeds like Janitorial are shared with the matched subscribers in the area instead.
What is cheaper than paying for cleaning appointments?
A flat subscription to a contract request feed, public-sector RFPs and your own email outreach all cost less per meeting. Janitorial Starter is 79 USD a month for priced requests in one service area, which is about half the price of a single set appointment.